Add purchase invoices and receipts, have them scanned with OCR and book them to the correct expense account.
Go to Expenses and select 'New expense item'.
Upload the PDF or photo, or use the mobile app to take a direct photo of the receipt.
Check what has been scanned: supplier, date, amount, and VAT.
Select the expense category and save.
The OCR reads amounts and dates from most Dutch receipts and invoices. Always check the VAT amount; this is where most discrepancies occur with blurry or crumpled receipts.
Office expenses: subscriptions, software, office supplies.
Travel expenses: public transport, fuel, parking.
Representation: business lunches and corporate gifts (partially tax-deductible).
Investments: purchases above the depreciation threshold, such as a laptop or machine.
Unsure about the category? Choose the most logical one and put your question in the comments field. Your accountant or we can adjust it later without you having to re-upload the receipt.
Your administration must be kept for seven years. A digital copy is allowed as long as the receipt is fully legible; you may then discard the paper original.
Can I still book a receipt from last year?
Accounting-wise, yes, but you can only reclaim the VAT in the period to which the receipt belongs. If that declaration has already been submitted, you correct it via a supplementary declaration.
Can I submit receipts by email?
Yes, your administration has its own inbox address. Everything you send there will arrive as a draft expense item.
